Recordkeeping is one of the 7 Principles of HACCP and its proper implementation is required to acquire HACCP certification. Accurate record keeping can help line managers and business owners keep track of the historical record of their food production processes and corrective actions implemented. Record keeping can also help provide proof of consistent HACCP compliance.

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Record-keeping procedures

One of the proncipals of HACCP is to establish effective record-keeping procedures that document the HACCP system. Maintaining complete and accurate records is essential to ensure effective monitoring of the HACCP system and demonstration of compliance with food safety requirements.

Efficient and accurate record keeping is essential to the application of a HACCP system. According to the Codex guidelines, “documentation and record keeping should be appropriate to the nature and size of the operation and sufficient to assist the business to verify that the HACCP controls are in place and being maintained.”

Types of HACCP Records

Several different types of records are required to properly document the HACCP system. These include:

  • Support documentation for developing the HACCP plan
  • Records generated by the HACCP system
  • Documentation of methods and procedures used
  • Records of employee training programs

Electronic Records

Electronic, or computerized, records are an increasingly common option to traditional written record keeping on printed forms. When using computerized records, it is important to include controls to ensure that records are :

  • authentic
  • accurate, and
  • protected from unauthorized changes

The HACCP team should ensure that any electronic recordkeeping procedures used in their system comply with the regulatory requirements in the jurisdictions where they operate. Principle

PIMM™ Store Management System has a built-in Food Safety Inspections and Quality Control System that simplifies data collection, scoring and reporting for daily HACCP inspections as well as weekly, monthly food safety and quality assurance processes for each restaurant facility.
The system operates on both MS Windows and Apple iOS platforms. The Apple iPad mini is the perfect mobile platform for the warehouse manager – size, shape, design, durability, reliability and functionality.

To learn more about PIMM™ Store Management System, please visit us at PIMM™ Store Management System or call today (858) 457-8160!

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